With a Business account, Venngage users can access real-time collaboration features. Especially for companies who have previously had a haphazard approach to orientation and onboarding, the first few forays are likely to be imperfect.
With every new hire, get their honest feedback about what they found helpful and what could have been better. Many organizations have hard copies of their handbooks, but PDFs or PowerPoint handbook presentations are also common. Check out these onboarding handbooks and presentations.
Onboarding-focused materials can provide basic information about the company, but they should focus on setting long-term expectations.
One good way to do that is to make it personal, as the third slide of this presentation does. Onboarding-focused handbooks are at their best when they are created from the perspective of a successful team member. For some organizations, their place in a broad societal context is an important aspect of their culture. Companies with strong corporate social responsibility policies should consider creating an onboarding handbook in which those policies are front and center.
Onboarding-focused handbooks also provide a great opportunity to establish company values with visuals. Simply go to My Brand Kit to have your logos and brand colors extracted automatically from your website:. Orientation is a process best done quickly and efficiently.
Pairing the data dump of policies and procedures with good visual design principles can help ensure new hires are well-informed and remain engaged with the information.
Pair information with company policies and striking visuals like stock photos and trendy gradients to keep your audience interested. In this case, flat illustrations and icons make this design approachable and friendly. Other brands lend themselves more to bold presentation, and any new hire who encounters this ultra-futuristic orientation handbook will get the clear sense that their new workplace is modern and forward-thinking.
Consider breaking your orientation materials into smaller sections or chapters. This will help your team members refer back to important information without having to flip from page to page. With Venngage for HR , multiple team members can collaborate and you can ensure your corporate visual identity is applied with My Brand Kit.
A minimalist design like the one above is appropriate for brands of all types and can help ensure the focus is on the important information being shared. Both for HR teams and new employees, checklists are a good way to ensure nothing falls through the cracks. This is particularly true during the orientation phase when new team members are probably signing important tax, health insurance, retirement and other documentation.
Orientation is a complex task that typically touches many departments within an organization, from IT to human resources to legal. No single person can keep track of every task, so smart HR departments and leaders create orientation checklists to ensure all necessary tasks are completed.
Consider a multi-page checklist like this one that lets both employee and supervisor have input. An orientation checklist like this one lets you assign orientation-related tasks to different team members and indicate when each one should be completed.
Make sure the basics are covered when you bring in a new team member with this no-frills orientation checklist. Training and microlearning materials are important both in orientation and onboarding. In the short term, educational materials help ensure people understand basic job processes. In the long term, training materials are useful in employee development. Microlearning is a training method that delivers information over the course of several brief lessons rather than one long span.
Microlearning can boost information retention and avoid overload or burnout. Customize this microlearning presentation to fit your organization. Inspire good customer service for team members who deal with the public by customizing this infographic. Update the tips or add your own, and modify the content to speak to what your organization does. One important aspect of new employee orientation is building the foundation for good work habits.
Consider creating a daily activity log that team members fill out to ensure they remain accountable for getting work done. Use this employee safety training module to help you create materials for new team members as well as materials to ensure everyone in the organization receives ongoing updates and refreshers on safety procedures.
Use these tips to customize this infographic or create your own from thousands of other templates. While many companies shifted to remote work during the pandemic, for some organizations, that shift will be permanent.
The orientation and onboarding process for remote teams requires some specialized materials. Just as your HR team would share tips for in-office workers to be successful at their jobs, considering create some resource materials to guide remote workers. Infographics like this one are easy to customize for your industry or even for each type of worker. With a Business account, teams can engage in real-time collaboration, apply their branding with one click and export files they can bring right into PowerPoint.
With these tools, HR team members have no trouble setting new team members up for long-term success. A new employee cannot achieve optimal levels of productivity and efficiency with a company if she's not presented with his goals and how they fit with the overall needs of the company or her job expectations.
This information should be discussed during new employee orientation, so that an employee can get clarification on any points she's unsure of. Although an employee may have experience in your industry, he still needs training to learn how your company, specifically, operates within the industry. Training can range from attending seminars, tackling computer-based programs or shadowing an employee who does the same or a similar job as the new employee.
Arriving fresh-faced to a company isn't always a comforting situation for employees, and many times, they seek an informal mentor to help guide them through their first couple of weeks with the company. Take the first step and assign new employees a mentor they can go to with questions or for encouragement. Enjoying lunch with a select group of co-workers gives new employees a more relaxed way to meet colleagues and learn more about them and the company.
While new hires are often introduced to co-workers in passing, you can arrange a lunch during their first week where a new hire can sit with his manager and high-performing members of the team he's joining. Employees can share common interests, discuss the company culture and answer any questions the new employee has, all while enjoying a meal outside of the office.
Note any available secondary routes in case of a road blockage. A good rule to follow for the first couple of weeks on the job is to match the style of what the other employees are wearing, but go more formal.
This will set the tone for your time at this job. Make sure you bring a pen and a small notepad to take notes. If they provided you with an employee handbook before the orientation, make sure you thoroughly read everything and have your questions ready.
The purpose of the orientation is to give you all the information you need to succeed from day one. Keep this in mind if you become nervous about asking questions. A supervisor or human resources professional should check in with new employees at predetermined points to make sure they are comfortable and succeeding at their job. These points are typically two weeks in, a month, two months.
Each company can choose the intervals that work best for the circumstances. These check-ins should touch on the following questions:. Do they understand the company and its role within the organization? Has communication with their managers been productive?
What ideas do they have regarding employee development in the future? Was the job-specific training they received helpful? Did it cover the right areas and was it worth the time and resources spent on them? Remember, the purpose of employee orientation is to provide basic information to prepare new employees to actively contribute to the organization.
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